Aesthetic Equipment Maintenance Checklist: Weekly & Monthly Tasks

Stay on top of your aesthetic equipment performance and prevent costly breakdowns with this easy-to-follow weekly and monthly maintenance checklist from Ventura Medtech Solutions (VMS).

Keeping your aesthetic laser and medical equipment in top condition is not just about protecting your investment—it’s about ensuring client safety, improving treatment outcomes, and avoiding unexpected downtime. At Ventura Medtech Solutions (VMS), we believe that preventive care begins with regular, consistent checks.

Here’s your go-to maintenance checklist to follow every week and month to extend the life of your aesthetic devices, from IPLs and diode lasers to RF machines and hydra-dermabrasion systems.

Weekly Maintenance Tasks

1. Visual Inspection

• Check all cords, handpieces, and accessories for damage or wear.

• Look for cracks, burn marks, or loose connectors.

• Ensure the emergency stop button is functioning and accessible.

2. Clean Exterior Surfaces

• Use a non-abrasive disinfectant recommended by the manufacturer.

• Wipe down touch screens, handles, and base units.

• Avoid spraying liquids directly onto the machine.

3. Filter Check (if applicable)

• For IPL or laser devices, check air and water filters for dust buildup.

• Clean or replace according to manufacturer guidelines.

4. Handpiece Maintenance

• Clean tips and lenses with appropriate wipes.

• Ensure no gel residue or carbonization is left on the surface.

• Inspect for scratches or cloudiness.

5. Software & Settings Check

• Confirm that software is functioning properly.

• Reset any custom settings that may have been changed during treatments.

Monthly Maintenance Tasks

1. Full Functionality Test

• Power on and test all treatment modes.

• Verify energy output levels are consistent and match the settings.

• If applicable, use a calibration tool to ensure accuracy.

2. Cooling System Inspection

• Check water levels and refill with distilled water if needed (for water-cooled lasers).

• Inspect tubing for leaks or discoloration.

• Clean fans and vents to prevent overheating.

3. Replace Consumables

• Replace any expired filters, bulbs, or O-rings.

• Review treatment counts and rotate handpieces if needed to maintain balance in wear.

4. Review Error Logs

• Check for any stored error messages or codes.

• Contact a certified technician if recurring issues are logged.

5. Document Maintenance Activities

• Maintain a logbook of dates, tasks performed, and observations.

• Helps support warranty claims and proves compliance for audits.

Bonus Tip: Schedule Preventive Maintenance

While your in-house efforts are essential, nothing replaces the need for scheduled professional service. At VMS, our certified technicians provide in-depth inspections, calibrations, and repairs that go beyond surface-level checks.

Annually, quarterly or bi-annual PM service can prevent major repairs and extend the life of your most valuable assets.

Final Thoughts

Your aesthetic equipment is the backbone of your business. With a simple weekly and monthly checklist, you can minimize downtime, maximize performance, and deliver consistent results to your clients.

Need help with routine maintenance or professional servicing?

Contact Ventura Medtech Solutions (VMS)—we specialize in keeping your medspa, clinic, or practice up and running with expert service and unmatched support.